Free Cleaning Services Invoice Template

Whether you clean homes, offices or holiday rentals, most cleaning work is recurring. A good cleaning invoice makes it obvious which visits are being billed and what was included, so clients can pay without questions.

Common billing models

Per visit: a fixed price for a standard clean, e.g. "Weekly clean – 3 visits × £60".
Hourly: hours × rate, useful for irregular jobs or deep cleans.
Monthly contract: one fixed amount for an agreed schedule, common for offices.

Typical line items

Regular clean, with visit dates (e.g. 2, 9, 16 and 23 Oct)
Deep clean or end-of-tenancy clean
Extras: oven, windows, carpets, laundry
Cleaning supplies, if not included in your rate
Call-out or travel fee

Tips

Invoice monthly for regular clients and list each visit date on one line.
Put your cancellation policy in the notes, for example "Visits cancelled with less than 24 hours' notice are charged in full".
Offer bank transfer and include your account details on every invoice.
Keep the same invoice number format all year, e.g. CL-2026-014.

Billowly saves your business details and payment information in your browser, so next month's invoice only needs new dates and amounts.

FAQ

How often should I invoice cleaning clients?

Most cleaners invoice weekly or monthly for regular clients, and right after the job for one-off cleans. Pick one rhythm and stick to it.

Should I charge for cleaning supplies?

Either include them in your rate or list them separately. Just make it clear in your quote, so the invoice holds no surprises.

Do I need to add VAT or sales tax?

Only if you are registered for VAT, GST or sales tax in your country. Many small cleaning businesses are below the registration threshold.

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